Motivating your team isn’t a one-time occurrence. It’s something that you have to do on a daily basis. Of course, when you have a full-plate that’s easier said than done.
The good news is that no matter how busy you are, there are always ways to make time for motivating your team. Here are a few suggestions that I picked up that might help you.
Make a plan.
The best way to make the time to motivate your team is by first jotting down a written plan. Try to do this on a quarterly basis so you don’t forget. Mark it on your calendar. This plan doesn’t have to be extremely in-depth. It really should focus on your reviewing your schedule so that you know when you do have the time to motivate your team.
For example, if you notice that you have some free time on Friday mornings from 10 a.m. to noon, then use that period to provide feedback or ask your team questions.
After going over your schedule, don’t forget to enter that into your calendar as a repeat event. This way you’ll make sure that this becomes of your routine.
Block out time for support, value, recognition, and encouragement.
Once you’ve made a plan, and reviewed your schedule, you should also block out specific blocks of time daily for:
This involves anything from forgiving team member for past mistakes to providing directions so that they can fix mistakes. Showing support also includes rewarding team members who deserve it and actively listening to your team.
Valuing your team
Providing value isn’t as complex as you may think. It’s taking the time to get to know your team and making sure they know their role. One important part of demonstrating value is respecting your team’s private life and emphasizing a work-life balance.
Providing recognition and encouragement
This is pretty straightforward. Simply saying “thanks” and showing your appreciation are effective ways in providing recognition.
Additionally, you should also give them words of encouragement. It’s a simple way to show that you believe in them.
Schedule regular walk-throughs.
Walkthroughs are a popular tactic among good managers. This is where they leave and actually stroll through the workplace. Doing so gives managers a chance to socialize, address any concerns, and show that they’re also in the trenches.
Ideally, you should schedule a walk-through at least once a day. These aren’t to show your power, but show that you care and are there to help.
Hold weekly one-on-one meetings.
Another way to get around the open-door policy is by holding one-on-one meetings every week. This could be simply a Monday morning meeting where you ask a team member how their weekend was. The most important things to remember is that these should be pre-scheduled and focused solely on the employee.
On top of these weekly one-on-ones, don’t forget to schedule weekly team meetings, monthly and quarterly meetings.
Encouraging your team to stay physically active is a plus!
It’s no secret that exercise improves work productivity. This is because it increases alertness, energy, and keeps us healthy both mentally and physically. All of this keeps motivation at an optimal level.
As a leader one of the most important tasks you’ll learn is how to delegate effectively. That’s because it will save you time so that you can achieve more. But, delegation is also beneficial for your team members.
When you delegate certain tasks to them, it increases their self-esteem, job satisfaction, and can even help them develop new skills. These are all important when motivating others. This is because it shows that you trust them, while providing room to grow.
Best of all? Delegation doesn’t take much time out of your schedule.
Finally, don’t do any emailing or calling after hours.
Unless it’s a dire emergency, don’t contact your employees when they’re off the clock. It will keep them from getting stressed out, which will ensure that they’ll stay motivated. Instead, make it a point to only email them during business hours.
This can cause a main source of their stress. Leave them alone after they clock out. Besides, you need the break as well!
That’s it. Hopefully following the above suggestions will not only motivate your team, but make you a better manager. Good luck!